Job Number #7778

Accounts Payable Administrator

POSITION: Accounts Payable Administrator

JOB ID: 7778

CITY: Brampton, ON


SALARY: $15/hour+

Job Responsibilities:
  • Responsible for the completion of payments and controlling of expenses by processing, verifying and paying vendors invoices (inventory & non-inventory) as well as employee expense
  • Able to negotiate discount reimbursement agreements; cancel interest fees; request copies of invoices and/or credit notes
  • Respond to suppliers’ inquiries as well as Liaising with business managers in a timely and professional manner to ensure satisfactory service as it relates to the AP functions. Identify issues from the root source/cause and bring resolution to minimize/eliminate recurring symptoms or concerns
  • Solid understanding of accounts payable, general accounting, and internal controls. Resolve, liaise and coordinate GL code variances and rejected approvals
  • Good understanding of purchasing function, legislation as it pertains to applicable sales taxes
  • Daily entry of invoices, match, accurate coding of GL and code invoices in the accounting system payments to facilitate the approval process
  • Investigate and resolve supplier account discrepancies, posting errors and invoice/payment inquiries
  • Vendors’ Statement reconciliations to ensure completion and accuracy of both vendor and company information. Responsible to ensure that the reconciling items are minimal and addressed in a timely manner
  • Support various staff members for proper and timely authorization in order to take all available early payment discounts and ensure good relations with vendors
  • Monitoring the Accounts Payable and received-not-vouchered sub-ledgers to ensure that all payables are paid in a timely manner. Report weekly to the Accounts Payable Manager
  • Daily review, action and monitor of service requests received through the Accounts Payable systems, assignment of work orders to AP team members and ensuring all request are addressed in a timely manner
  • Process and journalize PAP utilities bills in a timely manner with accurate GL codes, amounts and taxes
  • Voucher utilities cheque bills in a timely manner with accurate GL codes, amounts and taxes. Issue the cheques for payment on time
  • Perform bank reconciliations in an accurate & timely manner
  • Provide accurate utility variance report at month-end
  • Follow up with utilities provider on a timely basis with respect to discrepancies
  • Support all utilities internal/external inquiries
  • Maintain utilities Access Database to keep all utilities account’s consumption and expense tracking
  • Preparation of spreadsheets for analysis purposes as assigned
  • Day to day tasks such as creation of vendor files in the system for new vendors, setting up EFT vendors, etc
  • Support manager on implementing new procedures, changes to existing processes and assist with testing and documenting new procedures
  • Back up/support Accounts Payable associate functions in periods of absence
  • Support/helping out when workload is excessive (this includes entry of invoices, cheque runs, processing refunds, supplier statement reconciliations, responding to enquiries/service requests from the business or vendors, etc.)
  • Other duties as assigned
  • Excellent verbal and written communication skills are required
  • Completion of college diploma or equivalent with a focus on accounting and finance is required
  • A minimum of 2+ years of accounts payable experience is a must
  • Intermediate MS Excel skills are required (pivot tables and v-look up functions)
  • Experience working in fast-paced, high volume environments is a must

We appreciate your interest however only those being considered for an interview will be contacted.

If you meet the above qualifications please send your resume and cover letter to

Please reference Accounts Payable Administrator in the subject line

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    Steve, Scarborough
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  • It was a real pleasure working for Accountivity. They were so helpful and very attentive to my concerns. They work quickly and effectively. Thank you for all your support.

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Specializing in:

  • AP & AR Specialists
  • Accounting Clerk
  • Payroll Specialist
  • Cost Accountant
  • Controller
  • Bookkeeper
  • Credit & Collections
  • Senior Accountant
  • Accounting Manager
  • Tax Accountant
  • Financial Analyst
  • Inventory Accountant
  • Property Accountant
  • Treasury Accountant
  • Project Accountant

Mailing Address

  • 3700 Steeles Avenue West
    Suite 103
    Vaughan, Ontario
    Canada L4L 8K8

    At the north west corner of Old Weston Road and Steeles Avenue West. BMO Building,First floor.

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